To reserve a room for your meeting, and send a meeting invite at the same time:

  1. Start Outlook.
  2. On the Home tab, click “New Items.”
  3. Select “Meeting.”
  4. In the meeting window that pops up, enter the necessary fields: "To, Subject, Start Time, End Time."
  5. Click “Rooms…” to select an available conference room.
  6. Double-click on the room you want. The room will appear in the “Location” and “To” fields.
    • Select the rooms you want to choose from.
    • Click "OK."
    • Use the Room Finder window to view rooms available the day of your meeting.
    • Click "Suggested times," and your meeting time will change to the new suggested time.
    • Click "Scheduling Assistant" to see if your meeting attendees and rooms are available.
    • Decide which room works best, and uncheck all but that room. This will remove the other rooms from the meeting invite.
  7. Click “OK.” Your room is reserved: You can send your meeting invite.

Charlotte Campus

For the University Event Center or Hance Auditorium, please use Charlotte's event request form to reserve those rooms.